When a faculty member is assigned an appointment that allows pay prior to the first day of work, refer to the Academic Personnel Manual for additional guidance on 9/12 Academic Appointments or contact the Office of Academic Personnel.ĥ. Therefore, if an individual is appointed to a position and does not conduct work or receive pay, the three (3) business day period begins when the first day of pay or work occurs.įor example, if an employee begins performing work on Monday, you must review the employee’s documentation and complete section 2 on or before Thursday of that week.ī. The three (3) business day Form I-9 completion date requirement is triggered by pay or work.
#1 9 form 2017 for mac verification
Establishes a verification process to ensure verifications are completed within three business days of hire.Ī. Ensures employees designated to conduct Form I-9 verifications have been trained to use Tracker, understand USCIS I-9 employment eligibility requirements and the appropriate verification process for new hires and existing employee s.Ĥ. Designates an HR/AP staff member to conduct Form I-9 verifications.ģ. Reviews and ensures employees properly complete section one of the Form I-9 within Tracker.Ģ.
Tracker will be utilized as a system of record, and campus departments/Shared Service Centers (SSC) are responsible for reviewing and verifying all Form I-9 related documents.Ī. To comply with the law, the University must verify the identity and employment authorization of each person who is hired and complete and retain a Form I-9 Employment Eligibility Verification on file (refer to UCR Local Procedure 80: Staff Personnel Records ).Įffective August 2018, Tracker I-9 Complete (Tracker) is the repository of all I-9 records. Remotely Hired Employee : New employee who will not be physically coming to the campus to complete new hire paperwork prior to beginning employment with the University.
Remote Agent : Is a notary, licensed attorney, an individual employed in Human Resources or an agent referred by the University. Notary Public : An individual legally authorized to witness signatures and certify the validity of documents. Hire : The beginning of employment in exchange for wages or other remuneration that should be noted on the Form I-9 as the first day of employment. This policy provides instruction for implementation of these requirements. Policy Title: Employment Eligibility (Form I-9)Īssociate Vice Chancellor of Human ResourcesĪll U.S employers, including the University of California (UC), are required to verify the identity and employment authorization of each person hired, complete and retain a Form I-9 Employment Eligibility Verification for each employee, and refrain from discriminating against individuals on the basis of national origin or citizenship.
#1 9 form 2017 for mac pdf
For a hardcopy pdf of this document, contact the Office of Compliance (2-8246).
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